Program Planning for Christmas Parties for Large Groups
Planning Christmas parties for a large group requires careful preparation, especially regarding activities and dining. Successful Christmas parties are created by combining diverse activities, good food, and considering the different needs of the group. Good planning begins 2-3 months in advance by booking venues and activities. Here is a comprehensive guide to organizing Christmas parties for a large group, including tips for selecting activities and creating a complete experience.
How to plan successful Christmas parties for a large group?
When planning large Christmas parties, the most important thing is to start early, at least 2-3 months in advance. First book the date and activities, then dining, and finally handle the details. For a large group (over 20 people), you need a clear schedule, sufficient space, and diverse programming that takes into account different preferences and mobility options.
To facilitate the planning process, it’s worth creating a clear timeline for making important decisions:
- 3 months before: Confirm the date, budget size, and send a preliminary inquiry about the number of participants
- 2.5 months before: Book activities and venues
- 2 months before: Book dining and confirm the number of participants
- 1 month before: Send invitations and confirm special dietary requirements
- 2 weeks before: Confirm all bookings and the final number of participants
In budgeting, consider the whole package: activities, dining, possible drink packages, and additional programming. Group discounts are often available for large groups, so it’s worth inquiring about them directly at the venue. The size of the group also affects venue selection – make sure in advance that your chosen activities and restaurants can accommodate your group either in full or in reasonable sections.
Which activities are best suited for a large Christmas party group?
Activities best suited for large Christmas party groups are those where participants can be divided into smaller groups or which allow many people to participate simultaneously. From Jumbo entertainment district’s activities, especially bowling, Prison Island, Megazone, and glow golf offer excellent settings even for large groups, as they can be adapted for different-sized parties.
Here’s a comparison of Jumbo entertainment district’s most popular activities for large groups:
| Activity | Capacity | Suitability | Special features |
|---|---|---|---|
| BowlCircus | Up to 120 people (20 lanes) | Suitable for all ages and fitness levels | Possibility for private events, sauna facilities, and restaurant services |
| Prison Island | 10-100 people | For team-building events, requires cooperation | Challenges based on ingenuity and teamwork |
| Megazone | Up to 40 people at once | Action-based, suitable for energetic groups | Futuristic laser battle game, possibility for team division |
| Hohtogolf West Coast | Up to 60 people | Calmer, suitable for everyone | 15 glowing courses, themed horror section |
| Olio VR | About 20-30 people | New kind of experience, for those interested in technology | Virtual reality games, unique experience |
For a large group, it’s sensible to book activities well in advance to ensure the entire group can be accommodated. Many activities also offer the possibility to rotate participants between different activities – for example, part of the group can start with bowling, another part with Megazone, and switch halfway through. This way, everyone gets to enjoy multiple activities without the group size causing problems.
How to combine dining and activities at Christmas parties?
Combining dining and activities at Christmas parties works best when you plan a schedule where they complement each other. Place energy-demanding activities before the main course and calmer activities after dining. Many of the restaurants in Jumbo entertainment district offer group menus that can be seamlessly combined with visits to adjacent activity venues.
Effective scheduling solutions for Christmas parties:
- Activity first, then dining: Start with a 1-2 hour activity such as Prison Island or bowling, and then move to the restaurant for dinner
- Light appetizer, activity, main course: Start with a small snack, move on to an activity, and end the evening with a full dinner
- Dining between activities: If you’re planning multiple activities, place dining in the middle of the program to provide energy for the rest of the evening
Jumbo entertainment district’s restaurants offer options for all kinds of groups. For example, BowlCircus also offers restaurant services alongside bowling, so you can combine activity and dining under the same roof. Other good options for large groups are the food court’s diverse alternatives, which include both buffet solutions and à la carte menus for groups.
Considering special dietary requirements is important – collect this information in advance and communicate it to the restaurant at least a week before the event. Regarding drink packages, it’s worth inquiring about ready-made packages that facilitate serving large groups and keep the budget under control.
How to organize Christmas parties that suit all participants?
Organizing Christmas parties suitable for everyone requires considering participants’ different needs and preferences. Survey in advance the age distribution, mobility limitations, and interests of participants. Choose activities that can be participated in at different levels according to one’s own fitness and interest. Jumbo entertainment district offers accessible facilities and diverse options for different participants.
Before the Christmas party, it’s worth conducting a quick survey to find out:
- Special dietary requirements and allergies
- Special mobility needs
- Activity preferences (e.g., competitive/calm)
- Sound and light sensitivities (e.g., glow bowling may be too stimulating for some)
Jumbo entertainment district is designed to be accessible, making it a good choice for a diverse group. Wheelchair users can easily access all facilities, and activities such as glow golf and Olio VR are also suitable for those with mobility limitations. If the group has very different preferences, consider an “activity circuit” where participants can choose the most suitable activities for themselves from parallel options.
It’s also important to note that not everyone necessarily wants to participate in active games or competitions. Offer alternative calmer activities or lounging areas so that everyone can enjoy the evening in their own way. In well-planned Christmas parties, everyone feels welcome and considered.
How to make Christmas parties an unforgettable experience?
In organizing unforgettable Christmas parties, the most important thing is to create a complete experience that exceeds ordinary expectations. Combine surprising elements, experiences that stimulate different senses, and moments that create community. Jumbo entertainment district’s diverse offerings allow combining several different activities in the same evening, making the experience more memorable.
You can enhance the experiential aspect of Christmas parties with these methods:
- Combining activities: Create a package that combines, for example, an early evening Prison Island adventure, glow bowling as a snack, and relaxation at Flamingo Spa & Waterparks adult spa to end the evening
- Theming: Choose a fun theme that is reflected in the dress code, activities, and refreshments
- Surprise element: Include something in the program that participants don’t know about in advance
- Utilizing professionals: Consider a host, photographer, or performer to add value
From Jumbo entertainment district’s services, you can compose a comprehensive experience package: perhaps start with Megazone laser battle, continue with BowlCircus bowling, and end the evening with a delicious dinner. It makes a particularly impressive impact if the day ends with a relaxing moment at the spa or fun movie moments at Finnkino cinema.
Small details also add to the memorability of Christmas parties – surprise gifts, personal acknowledgments, or even a shared photo booth with fun props. However, the most important thing is to reserve enough time for being together and ensure that the program has enough activities but also breathing spaces for genuine encounters.
Jumbo entertainment district offers diverse settings for organizing memorable Christmas parties – book activities in advance and surprise colleagues or friends with an experiential package. While celebrating Christmas parties, you can also explore the shopping center’s diverse offerings, which include numerous stores and services. Arriving here is easy both by public transport and by car, and the entertainment district’s activities and restaurants serve with flexible opening hours throughout the week.